Associate Executive, Finance (APAR, GL)
About ALPS
ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.
As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 26 Public Healthcare Institutions (PHIs) in Singapore.
Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.
An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.
Job Description
As a Finance Associate Executive (APAR, GL), you will be based at our HQ located at Bukit Merah. You will be responsible for preparing financial and management reporting in the organisation. Working in a team, you will provide proactive planning, and reporting to our stakeholder communicate closely with all level of stakeholders to support all 26 public healthcare institution (PHI) operations.
Key Responsibilities
- Verify all delivery documents with valid customer PO & Correct pricing, and prepare billing documents (including invoices, DN & CN)
- Follow up with operations & warehouse personnel for incomplete or errors in the documents
- Follow up on customer collections
- Resolve any disputes via consultation with Accountant or Operations team
- Ensure the completeness of billings for all outgoing stock movements to customers from the various locations and dropshipments
- Ensure the completeness of documentation for billings including duly acknowledged DOs, customer PO and invoices
- Regularly update Accountant on the billing status
- Verification of vendor invoices and ensuring correct GL codes and routing for approval
- Follow up on resolution of issues relating to goods receipt; POs; Pricing etc so that invoices can be processed
- Treasury functions including tracking of payments and ensuring sufficient funds in FSS AP Bank account
- Monthly accruals for closing
- Vendor account reconciliation & follow up
- Liaise with vendors, operations team members, MOH etc
- Ensure completeness of documents to support all purchases and disbursements including PO, vendor invoices, Delivery Notes and warehouse goods receipt notes
Job Requirements
- Diploma or Degree in Finance / Accounting;
- Minimum 1 years of relevant experience;
- Positive working attitude, willingness to learn and thrives in a team environment;
- Meticulous, resourceful and possess positive work attitude;
- Familiarisation with SAP will be an addded advantage