Senior Associate Executive (Biomedical Engineering), EGH Planning Office

Senior Associate Executive — Biomedical Engineering (BME)
Eastern General Hospital, Planning Office

About Eastern General Hospital
Eastern General Hospital (EGH) is a 1,000-bed hospital in Bedok North that will provide a comprehensive range of inpatient and outpatient clinical specialties and healthcare services, covering emergency, acute and secondary care. As a digitally enabled and patient-centred hospital, it will leverage innovative technologies to provide excellent care, and journey closely with patients and the community towards healthier, more fulfilling lives.

Role Overview
The Senior / Associate Executive provides high-quality administrative, secretarial, and operational support to the BME department. You will help ensure the team runs smoothly, information flows clearly, and key tasks are completed efficiently,  particularly during the hospital’s pre-operational and set-up phase.

Key Responsibilities

• Administrative Support: Manage day-to-day departmental administration, including gathering user requirements, scheduling meetings, preparing reports, processing forms, organising documents, and handling general clerical tasks
• Project Coordination: Assist with project tracking, monitor timelines, and support team coordination throughout the hospital set-up phase
• Divisional Support: Provide comprehensive support to the BME leadership team, ensuring efficient office operations, coordinating travel arrangements, and assisting with budgeting, billing, procurement, and vendor liaison
• Process & Data Management: Maintain structured document control, BEMS record keeping, and reporting systems. Assist with KPI tracking and preparing information to support planning and decision-making
• Meeting & Event Support: Organise meetings, coordinate project activities, workshops, and dry-run sessions. Prepare materials and document key outcomes
• Audit & Compliance: Assist with internal and external audits, ensuring documentation is complete, recommendations are followed up, and processes align with standards
• General Support: Undertake other duties as assigned to support the smooth and effective operation of the department

Qualifications

• Diploma in Business Administration, Management, or a related field
• Relevant experience in an administrative role, preferably in a healthcare or public sector setting

Key Competencies

• Strong organisational and time‑management skills, able to prioritise tasks and meet deadlines
• Clear written and verbal communication, with good command of English
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office applications
• Meticulous with attention to detail in document preparation and record‑keeping
• Able to handle confidential information with discretion
• Good team player, works collaboratively across different teams and levels

Experience & Attributes

• Experience supporting managers or cross‑functional teams
• Familiarity with project coordination or workflow tracking is advantageous
• Adaptable, proactive, and willing to learn new processes
• Committed to delivering quality support in a fast‑moving environment
• Adaptable, proactive, and willing to learn new processes
• Committed to delivering quality support in a fast‑moving environment