Senior/Associate Executive (CFO PA & Office Administration), EGH Planning Office

Eastern General Hospital (EGH) is a 1,000-bed hospital in Bedok North that will provide a comprehensive range of inpatient and outpatient clinical specialties and healthcare services, covering emergency, acute and secondary care. As a digitally enabled and patient-centred hospital, it will leverage innovative technologies to provide excellent, and journey closely with patients and the community towards healthier, more fulfilling lives.

As part of the Finance team, you will provide executive, secretariat, and administrative support to the Chief Financial Officer (CFO). You will serve as a trusted point of contact for office matters, working closely with colleagues and stakeholders while supporting the smooth operation of the CFO's office in a fast-paced hospital planning environment.

What you will do

• Manage CFO’s schedule, meetings, travel arrangements & itineraries, anticipating requirements and resolving potential conflicts early.

• Provide secretariat support for meetings, including coordinating logistics, preparing materials, tracking follow-up actions and maintaining accurate records.

• Act as the main point of contact for office-related matters and support hospital events when required.

• Prepare polished correspondence, documents, reports and presentation materials, with close attention to accuracy, context and confidentiality.

• Coordinate the timely review and signing of documents by relevant stakeholders and follow through proactively to completion.

• Raise purchase requests, follow up on deliveries and verify invoices for payment.

• Maintain accurate records of departmental assets and staff systems access rights, including onboarding and offboarding updates.

• Identify administrative gaps, propose practical improvements and help the team work more effectively as the hospital grows.

Who we are looking for

• Diploma in any discipline, with at least six years of relevant administrative or secretariat experience

• Strong proficiency in Microsoft Office applications, particularly Word, Excel and PowerPoint

• A high degree of sensitivity and situational awareness, with the ability to understand priorities, respond thoughtfully and handle confidential matters with discretion

• Excellent organisational skills, attention to detail and follow-through, with the ability to manage multiple priorities reliably

• Strong communication and interpersonal skills, with confidence in engaging stakeholders at different levels

• A collaborative team player who demonstrates integrity, accountability, resourcefulness and trustworthiness