Executive (Contract, Div of Med-Paeds ACP)

This position is part of the Administration Team who provides administrative support to the Paediatrics Academic Clinical Programme (Paeds ACP). The members of the admin team report to the Senior Manager, Research and Deputy Director with accountability to Academic Chair, Academic Vice Chair, Research and Academic Vice Chair, Innovation.

Job Description

• Provides administrative support to Academic Vice Chair, Research and Academic Vice Chair, Innovation. These include but it not limited to scheduling of meetings, preparation of agendas, recording and maintaining meeting minutes, development of reports and provision of data on an annual and/or ad-hoc basis.
• Works closely with institution research and innovation office and Senior Manager, Research, in following the prevailing and applicable guidelines to ensure compliance in all research and innovation related areas.
• Ensures dissemination of research and innovation funding information and grant calls timely and extend grant application administrative support to Paeds ACP applicants.
• Ensures strong financial stewardship and good corporate governance of AM philanthropic funds and resources in areas of timely review of AM programme proposals for grant disbursements, monitoring and reporting of programmes progress and outcomes.
• Works closely with Paeds ACP young research talents by providing administrative and writing support to their talent grant submissions, ethics applications, manuscript writing, and/or participation in overseas research scholar programmes.
• Provides administrative support to medical students for their research attachments with mentor-mentee matching within Paeds ACP.
• Manages Paeds ACP research resource hub including acquisition and development of new research tools and training curriculum for students and fellows attached to Paeds ACP research labs and programmes.
• Performs administrative duties within Paeds ACP Admin Office to ensure smooth running of the research and innovation operations.
• Liaise with institution and SingHealth IT in setting up intranet-enabled resources for research and innovation.
• Performs miscellaneous job-related duties as assigned.

Job Requirements

• Degree holder in Health Sciences, Biomedical Science, Nursing or an equivalent field with undergraduate training in research lab(s) or Diploma holder in Health Sciences, Biomedical Science, Nursing or an equivalent field with 8 years’ relevant experience in research lab/programme administration preferably with training in research lab skills.
• Strong writing, presentation, communication and interpersonal skills.
• A team player and yet able to work independently.
• Strong analytical, organising and prioritising skills.
• Strong coordinating and facilitation skills.
• Possess positive personality with high initiative.
• Adept at handling complex and challenging situations and changes.
• Familiar with the use of basic IT programs.