Senior/Associate Executive (Contract, Sport and Exercise Medicine)

The Senior Associate Executive in the Sport and Exercise Medicine Service will provide full spectrum of administrative and operational support for the smooth functioning of the service.

Job Description:

• Provides full spectrum of administrative and operational support to Sport and Exercise Medicine Service team, Clinical administrative support for Doctors and Clinical Exercise Physiologists (CEPs).
• To manage communications with public/working partners/ patients/ caregivers through emails and phone calls
• Assist in Operational Support and Coordination
• Provide secretariat and minute-taking support for internal/external meetings
• Regular update of workload statistics
• Coordinate ad hoc collation request by Division and Institution
• Provide guidance and advice to junior administrative staff for challenging issues on hand.
• Support yearly budgeting preparation, including sourcing of quotation and procurement of equipment and IT items
• Ensure accurate submissions of payment to vendors and staff claims
• Work closely with Human Resource partner to support staff matters:
• Attend in-service talks/lectures to maintain competency and for self-development.

• Any other duties as assigned by Heads/ Leads/ Supervisors.

Requirements:

• Diploma in Office Skills with 6 years’ relevant experience, or GCE N/O/A Level, or NITEC in Office Skills with 12 years’ relevant experience, preferably 2 years working experience in healthcare
• Proficiency in Microsoft Office applications and related software applications.
• Ability to communicate effectively, both orally and in writing
• Possesses records maintenance as well as organizing and coordinating skills
• Strong word processing, receptionist and data entry skills
• Has knowledge of supplies, equipment and/or services ordering and inventory control
• Ability to deal amicably with all levels of staff and external customers
• Ability to maintain confidentiality of records and information
• Supervisory skills and Customer focus mindset