Senior Executive / Assistant Manager (Clinical Programme)

The Senior Executive/Assistant Manager is responsible for providing administrative and coordination support to a clinician-scientist (CS), enabling efficient management of clinical, research and other professional commitments. This role also serves as a key liaison for executive support in the planning and/or execution of a clinical programme supervised by the CS.

Key Responsibilities:

Administrative and documentation support

• Coordinate and track meetings across internal and external engagements
• Optimized and conflict-free scheduling across commitments
• Assist and maintain records, contracts, and documentation in compliance with institutional policies and/or external sponsorships

Operational support for clinical programme

• Liaise with clinician-scientist for end-to-end operational execution and coordination of the programme
• Seamless coordination between the various departments for successful fellowship applications
• Track application status and outcome, and progress of fellowships
• Proactive identification and resolution of execution risks – e.g. delays in approvals, regulatory issues
• Assist in processing paperwork for fellowships

Key Requirements:

• Bachelor’s Degree in Biomedical Sciences, Life Science, or a related field.
• Demonstrated experience in executive support, programme coordination, or operations roles within healthcare, academic medicine, or related settings.
• Good organisational and prioritisation skills in a fast-paced, high-stakes environment.
• Strong written and verbal communication skills for engaging stakeholders.
• Good critical thinking and problem-solving skills.
• Good interpersonal skills
• Ability to complete tasks independently with minimal supervision.
• Attention to detail with strong documentation and record-keeping skills.