Senior Executive, Dental Laboratory

We are looking for a proactive and detail‑oriented Laboratory Operations Executive to join our dynamic laboratory team. In this role, you will support day‑to‑day operations, oversee administrative processes, coordinate quality and safety initiatives, and facilitate workflow efficiency across the laboratory. You will also manage inventory box systems and support financial verification processes to ensure operational and fiscal accuracy.

Key Responsibilities

Administrative & Operational Support

• Provide strong administrative support to the laboratory team, including preparing presentations, coordinating meetings, managing communications, and ensuring accurate data and records management across all functions.
• Oversee box management systems, including tracking, reconciliation, and ensuring timely movement, retrieval, and documentation of box inventories.

Quality & Risk Management

• Support the monitoring of quality indicators, pathways, and safety guidelines.
• Assist in reviewing and updating safety protocols, consolidating feedback, and driving continuous improvement initiatives.

Procurement & Requisition Workflow

• Work closely with the Lab Manager to manage requisition and procurement activities, ensuring timely submissions, follow‑ups, and smooth operational flow.
• Support financial verification of procurement‑related documents, including invoice checks, expenditure validation, and ensuring alignment with approved budgets and guidelines.

Workflow Optimization

• Identify opportunities to enhance workflow efficiency and collaborate with the team to implement process improvements.

Cataloguing & Compliance

• Conduct cataloguing and internal audits to ensure alignment with laboratory standards and policies.
• Maintain up‑to‑date documentation and compliance records, including those related to box inventory and financial verification audits.

Reporting 

• Prepare and analyze regular reports on quality, workload, incidents, productivity, and box inventory movement, providing insights to support informed decision‑making.
• Support financial tracking and reporting related to operational expenditures.

Representation & Stakeholder Engagement 

• Represent the laboratory in committees and task forces, contributing to discussions and initiatives.
• Foster effective communication and collaboration with clinicians, laboratory staff, and external partners.