Senior/ Associate Executive (COO's office)

Job Responsibilities

We are looking for a proactive and highly organised Senior/ Associate Executive to provide administrative support to the Chief Operating Officer (COO). The successful candidate should be able to multi-task, maintain strict confidentiality and work effectively with internal and external stakeholders.

The key responsbilities of this incumbent will be as follows:

• Provide comprehensive administrative support to the COO including managing calendars, appointment and travel arrangements
• Handle both internal and external customer queries/requests related to COO’s office and follow-up accordingly
• Monitor and manage the COO’s email, correspondence and meeting requests
• Manage confidential and sensitive information and records for the COO’s office
• Prepare reports, presentations and operational documents and ensure timely submission
• Organise filing system and maintain accurate documentation
• Assist in preparation of budget requirements and managing of budget
• Organise departmental events
• Coordinate communication between the COO and the internal and external partners
• Ensure the smooth running of the office which includes keeping records of department’s asset as and maintaining office supplies
• Coordinate and track action items arising from management, departmental and operational meetings, ensuring timely follow-up and closure.
• Prepare meeting agendas, take minutes, and maintain records of key decisions and action plans.

Job Requirements

• Recognised Diploma in Business or its equivalent with at least 2 years’ of relevant working experience preferably in supporting senior management
• Good interpersonal skills and resourceful
• Good organisational, planning and time management skills
• Able to work independently while managing multiple priorities
• Strong attention to detail and problem-solving skill
• Proficiency in Microsoft Office (Word, Excel, Power point)
• Good oral and written communication skills