Senior/ Associate Executive (Neurology, TTSH Campus)

Job Responsibilities

We are seeking a proactive, organised, and detail-oriented Senior / Associate Executive to provide administrative support to the department and ensure smooth day-to-day operations.

Key Responsibilities

• Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes.
• Manage departmental correspondence, filing systems, and records, including:
• Submission of departmental KPI reports to relevant departments.
• Consolidation of attendance records for meetings, tutorials, and ward rounds.
• Maintenance of departmental documentation and databases.
• Plan and coordinate departmental rosters for staff postings at external hospitals.
• Oversee the procurement and inventory management of office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including:
• System access requests.
• Laptop and IT equipment provisioning and return.
• Liaison with relevant support departments.
• Serve as the department's representative on institutional committees, such as Workplace Safety and Health (WSH).
• Act as the primary liaison for matters relating to Residents, Medical Officers, and Clinical Fellows, providing administrative coordination and support.
• Collaborate with internal and external stakeholders to ensure efficient departmental operations and timely resolution of administrative matters.
• Undertake other administrative duties and projects as assigned by the department.

Job Requirements

• Diploma in Business Administration, Healthcare Administration, or a related discipline with at least 2 years’ of relevant administrative experience preferably in healthcare sector.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Able to work independently while managing multiple priorities
• Meticulous, resourceful, and service-oriented with strong attention to detail.