Associate Executive, SingHealth Duke-NUS Transplant Centre

Join the SingHealth Duke-NUS Transplant Centre (SDTC) as an Associate Executive where you will provide general secretariat and administrative services to support the centre. You will work with various stakeholders for office maintenance, provide coordination support for departmental and organizational levels' meetings, and assist in assigned projects while providing necessary administrative assistance to the various transplant programmes under SDTC.

What You Will Do:

You will carry out day-to-day SDTC administrative duties including managing incoming and outgoing mails, maintaining office equipment, monitoring inventory levels, verifying invoices, and responding to calls and enquiries. You will support departmental reports and records management, maintain leave applications and medical certificates, coordinate meetings, and distribute meeting minutes.

Your role includes supporting monthly and quarterly data entry, executing event logistics such as venue booking and catering services, and managing event registration. You will conceptualize and design education and outreach resources, maintain content on SDTC websites, create publicity materials for print and digital mediums, and assist with budget preparation and vendor liaison.

Additionally, you will provide logistical support for staff onboarding and off-boarding including workstation assignments, access account applications, preparing welcome kits, making announcements, and managing access termination upon staff resignation.

Job Requirements:

• Diploma in any discipline

• Knowledge in Adobe Illustrator and/or other graphic design software would be an added advantage

• Good organising and coordinating skills • Excellent interpersonal and communication skills

• Self-motivated with professional work ethics and good team player

• Works well under tight deadlines and able to multi-task